VAIL TOWN COUNCIL REGULAR MEETING

Evening Agenda

Town Council Chambers
75 South Frontage Road W., Vail, CO 81657

6:00 PM, April 19, 2016

Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item.

Public comment will be taken on each agenda item.

Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.

1.Citizen Participation
2.Proclamations
2.1.Proclamation No. 3, Series of 2016 - April is Financial Literacy Month5 min.
Presenter(s): Mary McDougal, Town of Vail Library
3.Consent Agenda
3.1.I-70 East Vail Landscape and Water Quality Improvements5 min.
Background: Design phase for Water quality improvements at the east Vail interchange near the I-70 bridges at MP 182.   Partially funded with a $700,000 federal grant. 
3.2.Resolution No. 16, Series of 2016, A Resolution Authorizing the Town of Vail to Grant a Utility/Access Easement to Holy Cross Energy; and Setting Forth Details in Regard Thereto
Background: Site access and infrastructure improvement work is underway on the Chamonix property.  In order to facilitate the future residential development on the property access to utilities such as water, sewer, natural gas, and electricity is necessary.  The Chamonix Utility Easement Agreement with Holy Cross Energy is necessary to accommodate the installation and completion of the electric power system on the property. 
4.Town Manager Report
4.1.Annual EHU Compliance Report5 min.
4.2.Municipal Building Remodel Update
5.Presentations / Discussion
5.1.

Out of District Fire Services Agreements

30 min.
Presenter(s): Mark Novak, Fire Chief
Action Requested of Council: Input and direction
Background: There are a number of properties outside the corporate limits of the Town of Vail which receive fire protection services from Vail Fire and Emergency Services. This presentation will review the current approach to cost recovery in this area and request input on possible modifications to this program.
5.2.Fire Prevention Program Update20 min.
Presenter(s): Mike Vaughan, Fire Marshal
Action Requested of Council: Request input.
Background: Routine inspections of commercial occupancies have not been conducted for a number of years. Vail Fire is preparing to implement an inspection program which will utilize existing resources to improve public safety.
6.Action Items
6.1.Any Action as a Result of Executive Session5 min.
Presenter(s): Matt Mire, Town Attorney
6.2.Comprehensive Open Lands Plan and Recreational Trails in Vail30 min
Presenter(s): Gregg Barrie, Landscape Architect, and George Ruther, Director of Community Development
Action Requested of Council:

The town staff requests that the Vail Town Council respond to the following question(s):

 

·         Should the town staff initiate a community engagement process of updating the 1994 Comprehensive Open Lands Plan?

 

Implementing the staff recommendations will allow significant public input into the idea of improving the soft surface trail system in Vail and provide an updated document to guide future open lands planning decisions.

Background:

The purpose of this agenda item is to review the recreational trails in Vail and initiate a discussion on the future of the extension of trails and to present several recommendations for consideration and action associated with next steps on the Comprehensive Open Lands Plan and extension of the Vail Trail.

Staff Recommendation:
  1. Instruct staff to initiate an update of the Comprehensive Open Lands Plan which includes a trail and trailhead planning component.  If instructed to do so, staff will return with more detail and information on the update process, including a schedule and proposed budget
  2. Assemble an Open Lands Plan Update working group comprised of Vail residents, business owners and other stakeholders and potentially affected parties. 
  3. Complete the hazard analysis and environmental reports for the Vail Trail and the Vail Trail extension.  These were intended as feasibility analysis  for the project and are very near completion.  This information would be valuable for consideration during the update process of the Plan.
6.3.Purchase Town of Vail Buses15 min.
Presenter(s): Greg Hall, Director of Public Works and Transportation, Todd Scholl, Fleet Manager
Action Requested of Council: Motion to approve purchase of buses.
Background:

The Town of Vail Bus Replacement Plan includes funding in the 2016 budget to replace a number of transit buses as described in the memo. 

6.4.Ordinance No. 6, Series of 2016, First Reading, an Ordinance Amending Title 5 of the Vail Town Code by the Addition Thereto of a New Chapter 15 Concerning the Regulation of Unmanned Aircraft Systems (DRONES) 30 min.
Presenter(s): Craig Bettis, Commander, Vail Police
Action Requested of Council: Approve, amend or deny Ordinance No. 6, Series of 2016 on first reading.   
Background: The United States Federal Aviation Administration ("FAA") has released guidance recognizing the importance of local jurisdictions in deterring, detecting, investigating and enforcing unauthorized or unsafe Unmanned Aircraft Systems (UAS") operations. The UAS, commonly known as drones, are devices that are used or are intended to be used for flight in the air with no onboard pilot.  When UAS's are operated within the Town of Vail and particularly in populated areas, it presents an appreciable risk to public safety in the air and to persons and property on the ground.    
Staff Recommendation: Approve, amend or deny first reading of Ordinance No. 6, series of 2016.
7.Public Hearings
7.1.Ordinance No. 8, Series 2016, Second Reading, An Ordinance Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Fund, Heavy Equipment Fund, and Dispatch Fund10 min.
Presenter(s): Carlie Smith, Budget Analyst
Action Requested of Council: Approve or approve with amendments Ordinance No. 8, Series 2016 on second reading.
Background: This will be second reading on Ordinance No. 8 the first supplemental appropriations for the 2016 budget.
Staff Recommendation: Approve or approve with amendments Ordinance No.8, Series 2016 on second reading.
7.2.

Ordinance No. 7, Series of 2016, Second Reading, An Ordinance Amending Section 11-7-15, Ski Base Area Signs, of the Vail Town Code, Regarding Ski Base Area Signs.

10 min.
Presenter(s): Brian Garner, Planner
Action Requested of Council: Approve, approve with modifications or deny Ordinance No. 7, Series of 2016 on second reading.
Background: This ordinance would amend the text of Section 11-7-15, Ski Base Area Signs, of the Vail Town Code to allow advertising for on-mountain recreational activities. The purpose of the amendment is to clarify and differentiate between advertising of on-mountain recreational activities and commercial uses. This ordinance will enable the applicant, Vail Resorts, to advertise summer activities that take place on the mountain such as Epic Discovery, which is a recreational activity in addition to a commercial enterprise.
Staff Recommendation: The Planning and Environmental Commission recommends that the Town Council approve Ordinance No. 7, Series of 2016 upon second reading.
8.Adjournment
8.1.Adjournment estimated at 8:45 p.m.


Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by Public Access Television Channel 5 and available for public viewing as the meeting is happening. The meeting videos are also posted to Channel 5 website the week following meeting day, www.publicaccess5.org.

Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification. Please call 970-479-2356, Telecommunication device for the deaf (TDD) for information.