VAIL TOWN COUNCIL REGULAR MEETING

Evening Agenda

Town Council Chambers
75 South Frontage Road W., Vail, CO 81657

6:00 PM, September 6, 2016

Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item.

Public comment will be taken on each agenda item.

Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.

1.Citizen Participation
2.Proclamations
2.1.Proclamation No. 5, Series of 2016, Recognizing Dr. Thomas I. Steingberg as the first recipient of Vail's Trailblazer Award5 min.
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Request the proclamation is read and approved.
Background: Vail's Trailblazer Award was created as a legacy project during the town's 50th Birthday Party Celebration and given to Dr. Thomas I. Steinberg during a luncheon for dignitaries and recognized during the festivities of the birthday party at Donovan Pavilion.  The award recognizes those who have made long standing contributions to the community and will be awarded on an annual basis by the Vail Town Council.
3.Any action as a result of executive session
4.Consent Agenda
4.1.Minutes from August 2, 2016 meeting5 min.
4.2.Minutes from August 16, 2016 meeting
4.3.Construction Contract for a new picnic shelter at Donovan Park
Background: The project is included in the 2016 RETT budget.  The town received two bids for the project.  The low bid by R.A. Nelson is within the existing budget.  With approval, work will begin in mid-September with anticipated completion by mid-November. 
Staff Recommendation: Staff recommends approval of the Construction Agreement
4.4.Bus/Vehicle Wash Construction Contract
Background: A new Bus/Vehicle Wash for the transit buses and Town fleet was budgeted in 2016. The project was put out to bid in July and bids were opened on August 11.
4.5.Vail Transportation Center Generator Construction Contract
Background: A new generator for the Vail Transportation Center was budgeted in 2015.  Funds were re-appropriated by the town council in early 2016 for the replacement of the existing generator.  The project was put out to bid in July and bids were opened on August 11, 2016.
5.Town Manager Report
6.Action Items
6.1.Resolution No. 29, Series of 2016 , A Resolution Adopting the  VAIL HOUSING 2027, “A Strategic Plan for Maintaining and Sustaining Community Through the Creation and Support of Resident Housing in Vail”,  and Setting Forth Details in Regard Thereto.60 min.
Presenter(s): George Ruther, Director of Community Development and Steve Lindstrom, Chair of the Vail Local Housing Authority
Action Requested of Council: Approve, approve with modifications, or deny Resolution No. 29, Series of 2016 as presented.
Background: Vail's first strategic plan for housing was adopted in 2008.  As a result, the community has made progress towards addressing the need to provide homes for year round residents of Vail.  Unfortunately, housing continues to challenge the community and a new and updated strategic plan for housing is needed.  Vail Housing 2027 is a new and updated strategic plan.
Staff Recommendation: The Community Development Department and the Vail Local Housing Authority recommend the Vail Town Council adopts Resolution No. 29, Series of 2016, as presented. 
6.2.Ordinance No.  23, Series 2016, First Reading, An Ordinance to Amend Section 12-13-5, Employee Housing; Employee Housing Unit Deed Restriction Exchange Program (Exchange Program), Section 12-23-6, Commercial Linkage; Methods of Mitigation, and Section 12-24-6, Inclusionary Zoning; Methods of Mitigation, Vail Town Code, Concerning the Payment of Fees in Lieu of Providing Employee Housing and Setting Forth Details in Regard Thereto.15 min.
Presenter(s): Alan Nazzaro, Housing Manager
Action Requested of Council: Town Council accept the recommendations from PEC and VLHA and approve the Ordinance No. 23 as written.
Background: In  February of 2016, the Town Council requested background information and began discussions on how the Town of Vail  calculates its annual fee in lieu for mitigation of employee housing impacts (Vail Town Code Sections 12-23, 12-24) and the Employee Housing Unit (EHU) Exchange Program (Section 12-13-5). Several work sessions have been held since then, including a joint work session with the Vail Local Housing Authority (VLHA) to determine what changes could be made to improve performance towards meeting the goals of the program. The VLHA made recommendations and the PEC concurred with those recommendations.
Staff Recommendation: The Community Development Department recommends approval to the Town Council of Ordinance No. 23, Series of 2016, amending Section 12-13-5, Employee Housing, Section 12-23-6, Commercial Linkage, and Section 12-24-6, Inclusionary Zoning, concerning the payment of Fees in Lieu.
6.3.Ordinance No. 24, Series 2016, First Reading, An Ordinance Amending Sections of Chapter 2 in the Vail Town Code to Update the Investment Policy for the Town of Vail15 min.
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Approve or approve with amendments Ordinance No. 21, Series 2016
Background: The town's investment policy has not been updated in over 15 years.  The proposed ordinance will update the policy to slightly broaden categories of investments that the town is allowed to participate in, as well as make administrative updates.
Staff Recommendation: Approve or approve with amendments Ordinance No. 24, Series 2016
6.4.Ordinance No. 25, Series of 2016, First Reading,  An Ordinance Amending Sections 10-1-2, 10-1-3 and 14-10-5 of the Vail Town Code Related to Wildland Fire Resistant Building Practices20 min.
Presenter(s): Jonathan Spence, Planner
Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 25, Series of 2016 upon first reading.
Background: The purpose of these amendments is to relocate language concerning technical matters related to roofing to the Building Code while maintaining design related matters within the Design Standards. In addition, the amendments clarify allowable roofing materials, proposes a reduction in allowable roof repairs of nonconforming roofs before the requirement that a roof be replaced in its entirety is triggered and encourages the use of ignition resistant building materials.
Staff Recommendation: The Building and Fire Code Appeals Board, the Community Development Department and the Vail Fire Department recommend the Vail Town Council approve Ordinance No. 25, Series of 2016 upon first reading.
7.Public Hearings
7.1.Ordinance No. 20, Series of 2016 - Second Reading, An Ordinance Repealing and Reenacting Ordinance No. 11, Series 1990, Establishing Special Development District No. 24, Warner Development, Pursuant to Article A, Special Development (SDD) District, Chapter 9, Title 12, Zoning Regulations, Vail Town Code and Setting Forth Details in Regard Thereto5 min.
Presenter(s): Matt Panfil, Planner
Action Requested of Council: Table Ordinance No. 20, Series of 2016 to the September 20, 2016 Town Council meeting.
Background: When SDD No. 24, Warner Development, was approved in 1990, the subject property deviated from the underlying Two-Family Primary/Secondary Residential (PS) District in regards to gross residential floor area (GRFA) and site coverage.  As part of the approval it was conditioned that the indoor pool area permanently be restricted to use as a pool.  In 2004, changes were made to the Vail Town Code with regard to the calculation of GRFA resulting in the subject property now having an excess amount of allowable GRFA.
Staff Recommendation: Table Ordinance No. 20, Series of 2016 to the September 20, 2016 Town Council meeting.
8.Adjournment
8.1.Adjournment 8:20 p.m.


Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by Public Access Television Channel 5 and available for public viewing as the meeting is happening. The meeting videos are also posted to Channel 5 website the week following meeting day, www.publicaccess5.org.

Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification. Please call 970-479-2356, Telecommunication device for the deaf (TDD) for information.