VAIL TOWN COUNCIL REGULAR MEETING

Evening Agenda

Town Council Chambers
75 South Frontage Road W., Vail, CO 81657

6:00 PM, November 1, 2016

Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item.

Public comment will be taken on each agenda item.

Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.

1.Citizen Participation
2.Appointments for Boards and Commissions
2.1.Vail Local (Liquor) Licensing Authority (VLLA) Appointment5 min.
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Appoint one person to serve on the Vail Local Licensing Authority to fill one vacancy for a term to expire June 2017. 
Recent vacancy on the VLLA requires a mid cycle appointment to the Authority.  Applicants were interviewed during the afternoon meeting.
2.2.Art in Public Places (AIPP) Board Appointment5 min.
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Appoint one person to serve on the Art in Public Places Board to fill one vacancy for a term to expire March 2017.
Recent vacancy on the AIPP requires a mid cycle appointment to the Board.  Applicants were interviewed during the afternoon meeting. 
3.Consent Agenda
3.1.Resolution No. 33, Series of 2016, Resolution approving an Intergovernmental Agreement between the Town of Vail and Eagle County regarding the Town of Vail recycle drop off site; and setting forth details in regard thereto5 min.
Background: Resolution No. 33, Series of 2016 allows the Town Manager to sign an amendment extending an intergovernmental agreement with Eagle County that provides for reimbursement of costs associated with hauling at the Vail Recycling Drop Off. 
Staff Recommendation:

 

3.2.Minutes from October 4, 2016 meeting
3.3.Minutes from October 18, 2016 meeting
4.Town Manager Report
5.Presentations / Discussion
5.1.Transportation Impact Fee Project Discussion15 min
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: Confirm or amend both the presented Transportation Project List, and the suggested approach that determines the percentages of development-related improvements that should be paid for by new development by means of a transportation impact fee.
Background: The Town of Vail has hired the consulting firm TischlerBise to develop an updated transportation impact fee.  The impact fee is anticipated to codify the current traffic mitigation fee, help fund future transportation related projects as identified in the Vail Transportation Master Plan, and allow new development to “pay its way”.  The goal of this discussion is to review and provide a better understanding of the Transportation Master Plan project list and to what extent a transportation impact fee may be able to help fund these projects. 
Staff Recommendation: Staff recommends confirming the attached project list and the associated funding responsibilities approach to develop the transportation impact fee.
6.Action Items
6.1.Chamonix Neighborhood – 60 Day Chamonix Neighborhood Scope of Services Report90 min.
Presenter(s): George Ruther, Director of Community Development
Action Requested of Council: The Vail Town Council is being asked to provide responses and direction on the following questions:

 

  • Which site plan, A or B, best achieves the Town Council’s objectives for development in the Chamonix Neighborhood?
  • Are there any significant changes that need to be made to the floor plan designs before moving forward with design development drawings?
  • Which approach to the home construction should the development team pursue?  On-site or off-site?
  • Does the Vail Town Council authorize moving the Chamonix Neighborhood forward in the development review process?
  • Does the Vail Town Council support this cost/pricing structure or does the Town Council wish to add further subsidy to the development to increase the range of buyers to include home purchasers earning less than 120% of AMI annually? 
  • Or, would the Town Council rather reevaluate unit sizes in an effort to reduce overall cost?
Background: This presentation will cover the following topics:

 

  • Conceptual site plans depicting two different density scenarios
  • Design and development of conceptual townhouse and duplex unit floor plans
  • Preliminary building sections and architectural elevations
  • Conceptual civil engineering and site grading plan for each of the two density scenarios
  • Updated project-level development budget and detailed construction budget based upon estimates of probable cost for each residential unit type and each site plan option
  • Construction schedule and recommend a preferred phasing plan presuming an initial construction start no later than May 1, 2017.
  • Due diligence process on system-built off site construction including schedule implications, cash flow and an initial estimate of cost for a system- built approach and a comparison to on-site stick framed construction
  • Proposed development pro forma whereby the Town of Vail provides the financing for the project
  • Proposed plan outlining the specific strategies and roles of the various parties involved in the marketing of the homes
Staff Recommendation: the Town staff recommends the following:

 

  • Instruct the development team to advance the design of Site Plan A
  • Authorize the development team to take the steps necessary to receive entitlements and approvals for the development
  • Initiate a reservations and marketing campaign to further engage potential home buyers
  • Authorize the town staff to take the steps necessary to prepare and begin negotiating a pre-development agreement with the development team for Town Council review and approval
  • Instruct the development team to advance a development design with a residential product mix that requires no further financial subsidy from the Town of Vail
  • Instruct the development team to complete a more detailed due diligence process with regard to off-site systems built construction and report their findings back to the Town Council acceptance
  • Instruct the development team to complete a more detailed due diligence process with regard to constructing the development in one phase and report their findings to the Town Council for acceptance
7.Public Hearings
7.1.Second Reading of Ordinance No. 28, Series 2016, and Ordinance adopting a budget and financial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fiscal year January 1, 2017 through December 31, 2017.30 min.
Presenter(s): Stan Zemler, Town Manager, and Kathleen Halloran, Finance Director
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 28, Series of 2016
Background: Please see attached memo
Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 28, Series of 2016
7.2.Resolution No. 32, Series of 2016, Resolution Adopting a Budget and making Appropriations to Pay the Costs, Expenses and Liabilities of the Vail Local Marketing District, for its Fiscal Year January 1, 2017 through December 31, 201710 min.
Presenter(s): Kathleen Halloran, Finance Director and Kelli McDonald, Economic Development Manager
Action Requested of Council: Approve or approve with amendments Resolution No. 32, Series 2016
Background: On September 20, 2016, the Vail Local Marketing District received and approved the operating plan and budget for the fiscal year 2017.
Staff Recommendation: Approve or deny with amendments Resolution No. 32, Series 2016
7.3.Ordinance No. 29, Series of 2016, Second Reading, An Ordinance Amending Chapter 2 of Title 7 of the Vail Town Code by the Addition of a New Section 7-2B-3, to Require Possession of a Valid License or Permit While Operating a Motor Vehicle 5 min.
Presenter(s): Matt Mire, Town Attorney
Action Requested of Council: Approve, amend or deny Ordinance No. 29, Series of 2016 upon second reading.
Background: This violation is currently prosecuted in county court.  The Town of Vail is empowered to adopt municipal traffic regulations that reasonably promote the public, health, safety, and general welfare of its citizens.  Ordinance No. 29, Series of 2016 will allow these violations to be prosecuted in municipal court. 
7.4.Ordinance No. 30, Series of 2016, Second Reading, An Ordinance Amending Section 1-9-8 of the Vail Town Code to Increase Court Costs5 min
Presenter(s): Matt Mire, Town Attorney
Action Requested of Council: Approve, amend or deny Ordinance No. 30, Series of 2016 upon second reading
Background: The municipal court costs imposed by Section 1-9-8 of the Vail Town Code have not been amended since 1992.  It is necessary to increase court costs to keep pace with the greater administrative and operating expenses associated with operating the municipal court.
7.5.Ordinance No. 31, Series of 2016, Second Reading, An Ordinance Amending Title 7, Chapter 2, Article A, of the Vail Town Code to Require Seatbelts and to Create a New Traffic Infraction for Violation Thereof5 min.
Presenter(s): Matt Mire, Town Attorney
Action Requested of Council: Approve, amend or deny Ordinance No. 31, Series of 2016 upon second reading.
Background: This violation is currently being prosecuted in county court.  The Town of Vail is empowered to adopt municipal traffic regulations that reasonably promote the public, health, safety, and general welfare of its citizens.   Ordinance No. 31, Series of 2016 will allow these violations to be prosecuted in municipal court.
8.Adjournment
8.1.Adjournment at 8:55 pm


Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org.

 

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