NovusAGENDA

VAIL TOWN COUNCIL REGULAR MEETING

Evening Agenda

Town Council Chambers
75 South Frontage Road W., Vail, CO 81657

6:00 PM, December 20, 2016


Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment will be taken on each agenda item. Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.


	1.	Citizen Participation


	2.	Proclamations


2.1.	Proclamation No. 9, Series of 2016, Recognize Harry Frampton, Vail Valley Foundation	5 min.
	Presenter(s): Dave Chapin, Mayor
	Action Requested of Council: Read and approve Proclamation No. 9, Series of 2016.
	Background: The Town of Vail recognizes Harry Frampton as the Vail Valley Foundation Chairman and extends their appreciation for his thirty-five years of service to the Vail Valley with Proclamation No. 9, Series of 2016.


	3.	Appointments for Boards and Commissions


3.1.	Appointments for Commission on Special Events	5 min.
	Presenter(s): Dave Chapin, Mayor
	Action Requested of Council: Appoint six members to CSE, four members to serve a term until December 31, 2018 and two members to serve a term until December 31, 2017.
	There are six vacancies on the CSE; interviews were conducted during the afternoon meeting. There are seven applicants interested in serving on the CSE.


	4.	Consent Agenda


4.1.	Resolution No. 39, Series of 2016, A Resolution Authorizing the Town of Vail to Grant A Utility Easement to Comcast of Colorado VI, LLC, and Setting Forth Details in Regard Thereto	5 min.


	Background: The easement allows Comcast of Colorado IV, LLC to install service to several areas along the Gore Valley Trail.


	5.	Town Manager Report


	6.	Public Hearings


6.1.	Second reading of Ordinance No. 33 Series 2016, An Ordinance Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Dispatch Services Fund, and Heavy Equipment Fund.	5 min.
	Presenter(s): Carlie Smith, Senior Budget Analyst
	Action Requested of Council: Approve or approve with amendments Ordinance No.33, Series 2016
	Background: Please see attached memo.
	Staff Recommendation: Approve or approve with amendments Ordinance No.33, Series 2016
6.2.	Ordinance No. 35, Series of 2016, First Reading, An Ordinance establishing Special Development District No. 41 (Marriott Residence Inn), pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a limited service lodge and deed restricted employee housing units and a conditional use permit for public or commercial parking facilities or structures, located at 1783 North Frontage Road West/Lots 9-12, Buffehr Creek Resubdivision, and setting forth details in regard thereto. (PEC16-0030)	60 min.
	Presenter(s): George Ruther, Director of Community Development and Matt Panfil, Town Planner
	Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 35, Series of 2016, upon first reading.
	Background: The purpose of the proposed Special Development District (SDD), is to facilitate the redevelopment of the former Roost Lodge site with a 170 unit Marriott Residence Inn limited service lodge (LSLU), 107 Type III deed-restricted employee housing units (EHUs), six (6) unrestricted rental dwelling units, and a commercial parking facility, located at 1783 North Frontage Road West.
	Staff Recommendation: The Town of Vail Planning and Environmental Commission recommends that the Vail Town Council approves, with conditions, Ordinance No. 35, Series of 2016 on first reading, to allow for the establishment of Special Development District No. 41, Marriott Residence Inn, and set the date of the second reading of this ordinance for January 3, 2017.


	7.	Action Items


7.1.	Executive Search Firm Interview Selection	5 min.
	Presenter(s): Dave Chapin, Mayor
	Action Requested of Council: Select three to five Executive Search Firms from the RFP responses who will be scheduled for interviews with the Town Council on January 3, 2017.
	Background: The Town of Vail published a Request for Proposals (RFP) for executive search services from qualified firms experienced in recruiting municipal executives to assist the Town in recruiting highly qualified candidates for Vail’s next Town Manager.

7.2.	Update on the Chamonix Neighborhood at West Vail Development Plan.	60 min.
	Presenter(s): George Ruther, Director of Community Development
	Action Requested of Council: Request action by the Vail Town Council on a number of key development decisions. Decisions regarding financial subsidy, unit mix and floor plan lay out is needed. Does the Vail Town Council want additional financial subsidy factored into the sales price of the future homes? If so, how much and which home type(s)? Is the subsidy to be spread equally across all home type(s)? Which of the two site plan options does the Vail Town Council authorize the Team to move forward with; Site Plan B or Site Plan C? Are there any significant changes that need to be made to the floor plan designs before continuing forward with design development drawings and the construction budgeting process?
	Background: To date, the Vail Town Council has made a number of key decisions in the planning for the Chamonix Neighborhood in West Vail. The development team has relied upon these decisions to advance the development to its current iteration. More decisions are needed. Three decisions lie in the critical path of the development, and, as such, the development can not continue forward until decisions are made and direction is provided. Decisions are required regarding financial subsidy, unit mix, and floor plan design.
	Staff Recommendation: The Community Development Department recommends the following: Instruct the development team to advance the design development drawings of each of the five, floor plan designs and layouts (Type 1– 5), as presented. Instruct the development team to advance the design development drawings of Site Plan B containing the unit mix as presented. Advance with the next level of due diligence with systems built vendors. Maintain the current level of subsidy (i.e. land, infrastructure, soft cost, profit). No further subsidy is recommended. Continue forward with the marketing and reservations campaign as contemplated within the scheduled timeframe proposed and set the lottery for May of 2017. Return to the Vail Town Council on January 4th with an updated phasing plan, a preliminary presentation on specifications, and the preliminary terms of a pre sale agreement.
7.3.	Deed restriction and lottery selection process for the future development of the Chamonix Neighborhood at West Vail.	30 min.
	Presenter(s): George Ruther, Director of Community Development
	Action Requested of Council: The Vail Town Council will be asked to make a final determination on the deed restriction and lottery selection process. A determination on these two matters is needed to continue forward with the Chamonix Neighborhood marketing and reservation processes.
	Background: The Chamonix Neighborhood development helps the Vail Town Council achieve its adopted goal of “growing a thriving and balanced community”. To do so, however, a deed restriction for occupancy of the new homes and a lottery selection process are needed. On December 6th, the Vail Local Housing Authority presented its recommendation for both the deed restriction language and the lottery selection process to the Vail Town Council. At the conclusion of the presentation the Town Council instructed staff to prepare a final recommendation on these matters for a public hearing. No substantial changes were made to the recommendation since the worksession on December 6th.
	Staff Recommendation: The Community Development Department recommends the Vail Town Council approves the proposed deed restriction language and lottery selection process as presented. The proposed language and process further the Town's stated guidelines and goals for the Chamonix Neighborhood development and help the Town achieves its objective of creating, maintaining, and sustaining community by constructing a for-sale, deed restricted housing development that provides home purchase opportunities for persons and families employed in Eagle County and committed to make Vail their permanent place of residence.
7.4.	Resolution No. 37, Series of 2016, A Resolution authorizing the Town Manager to enter into a Pre Development Agreement with Triumph Development West, LLC, and setting forth details in regard thereto.	15 min.
	Presenter(s): George Ruther, Director of Community Development
	Action Requested of Council: Approve, approve with modifications, or deny Resolution No. 37, Series of 2016, as read.
	Background: The Town of Vail sought the professional services of a developer to construct the Chamonix Neighborhood at West Vail. Triumph Development West LLC was selected to be the Town's developer. The Town and Triumph wish to enter into a Pre Development Agreement to establish terms of preliminary services to be provided by Triumph for the construction of the Chamonix Neighborhood.
	Staff Recommendation: The Community Development Department recommends the Vail Town Council approves Resolution No. 37, Series of 2016, as presented and read. The terms of the Agreement are consistent with the interests expressed by the Town Council.


	8.	Adjournment


		8.1.	Adjournment at 9:30 PM

Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org.

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