NovusAGENDA

VAIL TOWN COUNCIL REGULAR MEETING

Evening Agenda

Virtual

6:00 PM, April 7, 2020


Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment will be taken on each agenda item. Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.


	1.	Town of Vail Council Meeting to be Held Virtually this Week Stream the Meeting Live via https://www.highfivemedia.org/live-five.


		1.1.	Link to High Five


	2.	Citizen Participation (10 min.)


	3.	Proclamations


3.1.	Proclamation No. 3, Series of 2020, Recognizing National Library Week 2020 "Find your Place at the Library"	5 min.
	Presenter(s): Dave Chapin, Mayor


	4.	Appointments for Boards and Commissions


4.1.	Vail Local housing Authority Appointment (VLHA)	5 min.
	Presenter(s): Dave Chapin, Mayor


	Staff Recommendation: Appoint one member to the Vail Local Housing Authority for a partial term ending May 31, 2022.


	5.	Consent Agenda (5 min.)


		5.1.	Resolution No. 15, Series of 2020, A Resolution of the Vail Town Council Extending the Declaration of a Local Disaster Emergency




		5.2.	Bus Barn Electrical Contract Award


			Background: The Town of Vail is currently in the process of converting the bus fleet from diesel buses to battery electric buses. In order to complete this transformation, major electrical upgrades are needed to install bus battery chargers. The town applied and received a grant from the Colorado Department of Transportation of $1,099,920 with the town matching this dollar amount by $274,980 for a total project budget of $1,374,900.
			Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by theTown Attorney, with Black and Veatch to complete the Bus Barn Electrical SystemUpgrade Design in the amount of, and not to exceed, $192,300.
		5.3.	Cascade Village Water Quality Improvements Project Contract Award.


			Background: Water quality improvments along Westhaven Drive was identified in the Gore Creek Strategic Action Plan as an area for improvments. Staff received 4 bids for the Cascade Village Water Quality Improvements Project with United Companies the low responsible bidder. The project is within budget and is within the engineer’s estimate. Work includes installation of water quality devices on Westhaven Drive. The project is scheduled to be completed by June 26, 2020.
			Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with United Companies to complete the Cascade Village Water Quality Improvements Project in the amount not to exceed $140,000.00.
		5.4.	GH Daniels and Associates Contract (installation of the Village Structure Landscape Improvements)


			Background: This project proposes to install numerous new shrubs and trees, rearrange perennial flower beds, remove several dying trees and install some granite landscape boulders along the north side of the parking structure. The design adds color, texture and diversity to the existing landscape. The project has received DRB approval.
			Staff Recommendation: Authorize the Town Manager to enter into a contract with GH Daniels and Associates in an amount not to exceed $67,000 for the installation of the Village Parking Structure Landscape Improvements Project.


	6.	Town Manager Report (5 min.)


	7.	Action Items


7.1.	Permission to Proceed through the Development Review Process for use of Town of Vail owned property for the placement of air conditioning units and associated screening in the vicinity of 292 East Meadow Drive.	15 min.
	Presenter(s): Erik Gates, Planner
	Action Requested of Council: The Town Council is asked to review a request to submit a development review applications (Design Review Board) for use Town of Vail property for the placement of air conditioning units and associated screening on Town owned property and public rights of way.

	Staff Recommendation: The Vail Town Council instructs Town Staff to sign the development application on behalf of the property owner and permit the project to proceed through the development review process for the proposed improvements.


	8.	Public Hearings


8.1.	Ordinance No. 1, Series 2020, Second Reading, An Ordinance Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Housing Fund, Real Estate Transfer Tax Fund, Marketing Fund, Dispatch Services Fund, Heavy Equipment Fund, Health Insurance Fund, and Timber Ridge Fund	20 min.
	Presenter(s): Carlie Smith, Financial Service Manager
	Action Requested of Council: Approve or approve with amendments Ordinance No. 1, Series 2020.
	Background: Please see attached memo.
	Staff Recommendation: Approve or approve with amendments Ordinance No. 1, Series 2020
8.2.	Ordinance No. 2, Series of 2020, First Reading, An Ordinance for a Zone District Boundary Amendment, Pursuant to Section 12-3-7, Amendment, Vail Town Code, to Allow for a Rezoning of Two Portions of Lot 1, 366 Hanson Ranch Road Subdivision; The Rezoning will change the Zone District from Agricultural and Open Space (A) to the Public Accommodation (PA) District	5 min.
	Presenter(s): Jonathan Spence, Planning Manager
	Action Requested of Council: The Vail Town Council has been asked to table this item to the April 21, 2020 meeting.
	Background: The applicant, VailPoint LLC, represented by Sarah J Baker PC., is requesting a zone district boundary amendment, located at 366 Hanson Ranch Road from Agriculture and Open Space (A) District to the Public Accommodation (PA) District.
	Staff Recommendation: Town Council to table the first reading of Ordinace No. 2, Series of 2020 to the April 21st meeting.


	9.	Adjournment


		9.1.	Adjournment 7:05 pm (estimate)

Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org.

Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711.