VAIL TOWN COUNCIL REGULAR MEETING

Evening Agenda

Virtual

6:00 PM, August 4, 2020

Meeting to be held Virtually (access High Five Access Media livestream https://www.highfivemedia.org/live-five the day of the meeting and visit https://www.vailgov.com/town-council to participate in public comment)

Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item.

Public comment will be taken on each agenda item.

Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.

1.Citizen Participation (10 min.)
2.Any action as a result of executive session
3.Appointments for Boards and Commissions (5 min.)
3.1.Design and Review Board (DRB) Appointment
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Motion to appoint one member to serve on DRB for a partial term ending March 31, 2022.
4.Consent Agenda (5 min.)
4.1.Resolution No. 30 Series of 2020, an EHU exchange on a home located at 1225 Westhaven Lane, Unit, authorizing the Town Manager to execute a deed restriction release and approving the request for an exchange of an employee housing unit, pursuant to Section 12-13-5.
4.2.Resolution No.31, Series of 2020, A Resolution Approving a Challenge Cost Share Agreement Between the Town of Vail and the USDA, Forest Service, White River National Forest.
4.3.Resolution No. 32, Series of 2020, a resolution adopting the Policy Statement for the Colorado Communities for Climate Action for 2020-2021 and setting forth details in regard thereto. 
4.4.Resolution No. 33, Series of 2020, A Resolution of the Vail Town Council Authorizing the Town Manger to enter into an Intergovernmental Agreement with the Colorado Department of Revenue regarding Sales and Use Tax Software ("SUTS")
4.5.Resolution No. 34, Series of 2020, A Resolution of the Vail Town Council Extending the Declaration of a Local Disaster Emergency
4.6.An escrow agreement between the Town of Vail and ChargePoint. 
Background: The Town of Vail has received a grant in the amount of $200,091, for four Level III, DC fast charge electric vehicle charging stations from the State of Colorado, facilitated by ChargePoint, to be installed in the Lionshead Parking Structure. The donation agreement (Attachment A), has already been executed. The escrow agreement (Attachment B) allows the funds to be held and dispersed. 
Staff Recommendation: Direct the Town Manager to execute the escrow agreement between the Town of Vail and ChargePoint. 
5.Town Manager Report (10 min.)
6.Presentations / Discussion
6.1.Town Council’s Alternative Housing Sites Initiative Update15 min.
Presenter(s): Scott Robson, Town Manager
Action Requested of Council: Informational only. 
Background: The Town Manager will present a brief update about the Town Council’s alternative housing sites initiative, the development of deed restricted housing and a new future location for the child learning facility. Based on public input received at the 7/21/20 Council meeting, discussions continue with Vail Resorts, Inc. and Triumph Development related to the Booth Heights property in East Vail and town-owned Middle Creek Lot 3. An updated draft Memorandum  of Understanding will be presented to the community for further comment once mutually-agreed upon deal points are further refined. Town staff continues to work on a diverse number of components associated with the initiative related to forest health in East Vail on USFS land, deed restricted housing, and an MOU with the nonprofit Children’s Garden of Learning focused on securing the childcare center a high quality future home.
7.Action Items
7.1.Resolution No. 35, Series of 2020, A Resolution of the Vail Town Council Establishing the Vail Commercial Rent Relief Program and Directing the Town Manager to Provide for the Proper Administration of the Vail Commercial Rent Relief Program10 min.
Presenter(s): Mia Vlaar, Economic Development Director
Action Requested of Council: Approve, approve with amendments or deny Resolution No. 35, Series of 2020
Background: The Vail business community has requested the Town develop a rent relief program for commercial business owners, a program that would be funded and facilitated by the Town. The Resolution approves the recommended program to support Vail’s economic recovery with a commercial rent relief program for local storefront businesses.
7.2.An Ordinance Amending Title 4, Chapter 3 of the Vail Town Code to Define Economic Nexus and Update Methods for Collection and Remittance of Sales Tax.10 min.
Presenter(s): Alex Jakubiec, Revenue Manager
Action Requested of Council: Approve, approve with amendments or deny Ordinance No.9, Series 2020  upon first reading.
Background: Following the 2018 Supreme Court decision in South Dakota vs Wayfair Colorado began the process of complying with destination based sales tax collections. To simplify and create a less burdensome remittance process for remote sellers, the State of Colorado created a tax simplification software allowing a single point of remittance. As part of participating in this software, adoption of Ordinance No. 9, Series 2020 will update the town code to modify and add certain standard definitions to the town's sales tax code.
Staff Recommendation: Approve, or approve with amendments Ordinance No.9, Series 2020 upon first reading.
8.Public Hearings
8.1.Ordinance No. 8, Series 2020, Second Reading, An Ordinance Making Adjustments to the Town of Vail General Fund.10 min.
Presenter(s): Carlie Smith, Financial Services Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 8, Series 2020.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 8, Series 2020.
9.Adjournment
9.1.Adjournment 7:15 pm (estimate)


Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org.

 

Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711.