VAIL TOWN COUNCIL REGULAR MEETING

Evening Agenda

Virtual

6:00 PM, September 1, 2020

Meeting to be held Virtually (access High Five Access Media livestream https://www.highfivemedia.org/live-five the day of the meeting and visit https://www.vailgov.com/town-council to participate in public comment)

Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item.

Public comment will be taken on each agenda item.

Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.

1.Citizen Participation (10 min.)
2.Consent Agenda (5 min.)
2.1.Renovation of the Covered Bridge Pocket Par Contract Award
Background: The 2020 RETT Fund Project list includes funding in the amount of $82K for the renovation of the Covered Bridge Pocket Park.  Staff Landscape Architects have prepared a design for the park which includes establish walkways and shrub/groundcover plantings as well as improvements to the streambank and a bioswale demonstration feature connected to the storm sewer system in Bridge Street.  The design of the renovation of the Covered Bridge Pocket Park was approved by the Design Review Board on August 5, 2020.  Approximately $30K of the construction cost of the Covered Bridge Pocket Park Renovation is related to streambank protection, restoration and education.  Staff is proposing to utilize $30K from the budgeted Streambank Restoration RETT account to supplement the budgeted $82K Covered Bridge Pocket Park Renovation funding. 
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Rocky Mountain Custom Landscapes in the amount not to exceed $107,978.01.  Authorize the Town Manager to transfer $30K from the Streambank Restoration account (RPI-011) to the Covered Bridge Pocket Park Renovation account (RPI-014) to increase the overall budget to $112K.
2.2.Snowshoe Drainage Improvements Contract Award
Background: Staff received 3 bids for the Snowshoe Drainage Improvements from Ewing Trucking and Construction, Icon, Inc. and United Companies.  The project is budgeted with the Capital Street Maintenance budget and is within the engineer’s estimate.  Drainage improvements include improved roadside ditch along Snowshoe Drive to meet runoff capacity needs, replace damaged and undersized culverts under Main Gore Drive, Grouse Lane and 2 private residential driveways along Main Gore Drive.  The project is scheduled to be completed by October 31, 2020.  
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Ewing Trucking and Construction to complete the Snowshoe Drainage Improvements Project in the amount not to exceed $160,000.00.
2.3.High Altitude Entertainment Funding Agreement 
Background: Funding agreement for $70,000 to be paid to High Altitude Entertainment for the September Shakedown Presents music activation.
Staff Recommendation: Approve the Town Manager to enter into a contract with High Altitude Entertainment to produce 14 concerts in September 2020, not to exceed the amount of $70,000
3.Town Manager Report (10 min.)
4.Action Items
4.1.Children's Garden of Learning MOU 45 min.
Presenter(s): Scott Robson, Town Manager
Action Requested of Council: This item will require formal motion for approval. 
Background: An update will be presented on the town council’s initiative related to the relocation of Children’s Garden of Learning education center. The MOU has been mutually drafted by the Town and CGL in an effort to set forth the expectations of the Parties regarding the relocation of the CGL to a temporary and later permanent location for a childhood education center (“CEC”).  The effort will focus on providing a seamless transition for the school’s relocation which will occur September 2021. Their current site has been deemed a priority for future deed-restricted housing development.  In addition, a progress report will be presented about the formation of an Early Childhood Task Force which is underway with invitations to a number of stakeholders and Eagle County.
4.2.Resolution No. 38, Series of 2020, A Resolution of the Vail Town Council Calling a Special Election for November 3, 2020 and Submitting a Ballot Issue to the Registered Electors of the Town at the Special Election  10 min.
Presenter(s): Kathleen Halloran, Finance Director and Tamm Nagel, Town Clerk
Action Requested of Council: Approve, approve with amendments or deny Resolution No. 38, Series of 2020
Background: Following discussions on August 4 and August 18, Town Council directed staff to work with public opinion consultants from Magellan Strategies and Summit Information Services to conduct an online survey to probe opinions from Vail’s registered voters on a possible ballot question for the Nov. 3 General Election. Results from the online survey, which took place Aug. 24-27. The ballot wording has been revised in coordination with Eagle County and Town of Avon for similar language.
Staff Recommendation: Approve, approve with amendments or deny Resolution No. 38, Series of 2020
4.3.Ordinance No. 10, Series 2020, First Reading, An Ordinance Making Adjustments to the Town of Vail General Fund, Marketing Fund, Capital Projects Fund, Housing Fund, and Real Estate Transfer Tax Fund15 min.
Presenter(s): Carlie Smith, Financial Services Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 10, Series 2020.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 10, Series 2020.
5.Adjournment
5.1.Adjournment 7:35 pm (estimate)


Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org.

 

Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711.