VAIL TOWN COUNCIL REGULAR MEETING

Evening Agenda

Virtual

6:00 PM, May 19, 2020

Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item.

Public comment will be taken on each agenda item.

Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.

1.Citizen Participation (10 min.)
2.Any action as a result of executive session
3.Appointments for Boards and Commissions
3.1.Vail Local Housing Authority Appointment5 min.
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Appoint one person to serve on the VLHA for a five-year term ending on May 31, 2025.
3.2.Vail Local (Liquor) Licensing Authority Appointments5 min.
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Appoint two people to serve on VLLA for two-year term ending May 31, 2022.
4.Awards
4.1.Town of Vail Scholarship Program Recognitions5 min.
Presenter(s): Jenn Bruno, Vail Town Council Member and Dwight Henninger, Chief of Police
Background: The Town of Vail has offered a financial scholarship program for Vail seniors who have achieved academic excellence and leadership success and commitment to the Vail community.  The scholarship is to help fund students who are pursuing their next chapter in life at either a college, university or technical school. The 2020 award will be given to two senior students, Amalia Manning and Owen Ruotolo who both attend Battle Mountain High School. 
4.2.Mauri Nottingham Excellence in Environmental Sustainability Scholarship5 min
Presenter(s): Kim Langmaid, Mayor Pro-Tem, Vail Town Council and Kristen Bertuglia, Environmental Sustainability Director
Background: This scholarship program is intended to provide recognition and financial support to qualified local residents and students interested in pursuing education and careers in the field of environmental sustainability. This award honors the contributions of Mauri Nottingham to the Vail community. Thomas (TJ) Guercio is a member of the local chapter of the Climate Reality Project and similar to Mauri, is a proponent of sustainable practices within the business community. He has also contributed to conservation and restoration projects in the valley. 
5.Consent Agenda (5 min.)
5.1.April 7, 2020 Town Council Meeting Minutes
5.2.April 21, 2020 Town Council Meeting Minutes
5.3.Resolution No. 19, Series of 2020, A Resolution Approving an Amended Ground Lease Between the Town of vail, the Local Housing Authority and Middle Creek Village, LLC 
Background: The Vail Town Council, Vail Local Housing Authority, and Coughlin & Companymutually wish to amend certain agreements as they pertain to the public/privatepartnership facilitating the continued operation of the Middle Creek at Vail Apartments.
Staff Recommendation: Approve, approve with amendments or deny Resolution No. 19, Series of 2020. 
6.Town Manager Report
6.1.Public Health Crisis Updates 10 min.
6.2.Update on illegal trail building on Meadow Creek Conservation Easement5 min.
7.Presentations / Discussion
7.1.Vail Health COVID 19 Update20 min.
Presenter(s): Chris Lindley, Will Cook, Vail Health
Background:

The presentation from Vail Health can be viewed via the link below.  The information is being updated as new information becomes available.  

 

https://docs.google.com/presentation/d/1PKBr05cLP2ogSRSgIxfWXBh5oD4W81VqREtqZnLzbN8/edit#slide=id.g6eb22723d9_2_78

7.2.Vail Economic Recovery Efforts in Response  to the Public Health Crisis20 min.
Presenter(s): Mia Vlaar, Economic Development Director
Background: Town Council has identified economic recovery as a top priority in response to the COVID 19 pandemic. The newly formed Vail Economic Recovery Team, a task force of the Vail Economic Advisory Council, includes representatives from retail, restaurants, lodging, health, and nonprofit organizations as well Vail Valley Partnership and Vail Chamber and Business Association, has met twice and formulated recommendations to support the Vail business community. The team is building on the work of Eagle County’s economic recovery efforts and the work of the Vail Valley Foundation’s industry task forces. The team has developed tactics to support local businesses including lodging, restaurants and retail to move toward a swift and safe reopening of our economy. The intent is to provide relief and support to our business community while respecting and operating within the public health orders from Eagle County and the state of Colorado. Specific recommendations for council’s consideration are outlined in this memo.  The tactics recommended below are intended in the context of the Town manager’s emergency order and will be in effect for a temporary period of time. They are not intended to permanently change the way we operate in Vail but rather improve prospects for businesses and positively impact sales tax revenue during the public health crisis in a safe, productive and temporary way.
7.3.Reconsideration of the Public Works Shop Yard Expansion Retaining Wall and Utilities Project Award 20 min.
Presenter(s): Greg Hall, Public Works Director
Action Requested of Council: After hearing presentation, reconfirm, reconsider and provide direction on the project. 
Background: Public Works Director will present additional information about project options for the Public Works Shop Yard expansion related to the retaining wall and utilities. Council approved an agreement with Hyder Construction for $4.6 M on May 5. With some additional information to be presented about the project, Town Council will be asked to reconfirm, reconsider and provide direction on the project in light of this information. 
8.Action Items
8.1.Ordinance No. 6, Series of 2020, An Emergency Ordinance Amending Chapter 2 of Title 4 of the Vail Town Code by the Addition of a New Section 4-2-7, Allowing Consumption of Alcoholic Beverages in Designated Public Places5 min.
Presenter(s): Matt Mire, Town Attorney
8.2.Resolution No. 17, Series 2020, A Resolution Concerning the Vail Reinvestment Authority and its Taxable Tax Increment Revenue Bonds (Direct Build America Bonds, Series 2010B; Authorizing and Directing Actions by the Town Manager with Respect to the Preparation of Requests to the Town Council for Appropriation of Moneys to Fund any Deficiencies in the Revenues Pledged to the Payment of such Bonds; and Authorizing the 2020 Cooperation Agreement.5 min.
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Approve or approve with amendments Resolution No. 17, Series 2020
Background: Please see attached memorandum.
Staff Recommendation: Approve or approve with amendments Resolution No. 17, Series 2020.
8.3.Permission to Proceed through the Development Review Process for use of Town of Vail owned property for the placement of air conditioning units and associated screening in the vicinity of 292 East Meadow Drive.15 min.
Presenter(s): Erik Gates, Planner
Action Requested of Council: The Town Council is asked to review a request to submit a development review applications (Design Review Board) for use Town of Vail property for the placement of air conditioning units and associated screening on Town owned property and public rights of way.
Staff Recommendation: The Vail Town Council instructs Town Staff  to sign the development application on behalf of the property owner and permit the project to proceed through the development review process for the proposed improvements.
8.4.Stephens Park Play Area Renovation Update and Direction10 min.
Presenter(s): Gregg Barrie, Senior Landscape Architect
Action Requested of Council: Listen to presentation and direct staff on next steps. 
Background: Construction of the Stephens Park Play Area Renovation project was put on hold in February due to high construction costs and limited contractor availability.  COVID-19 related changes to contractor schedules have resulted in an opportunity to construct the project at a significantly reduced cost.  See attached staff memorandum for detailed information.
9.Public Hearings
9.1.Ordinance No. 5, Series of 2020, Second Reading, An Ordinance Reducing the Numbers of Board Members Required to Serve on the Town of Vail Arts Board5 min.
Presenter(s): Matt Mire, Town Attorney
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 5, Series of 2020 upon second reading
Background: The Vail Town Council wishes to reduce the number of board members required to serve on the Town of Vail Arts Board from seven members to five members.
Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 5, Series of 2020 upon second reading. 
10.Adjournment
10.1.Adjournment 8:30 pm (estimate)


Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org.

 

Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711.