VAIL TOWN COUNCIL 

SPECIAL MEETING AGENDA

Virtual

3:45 PM, March 31, 2020

Stream the Meeting Live via https://www.highfivemedia.org/live-five OR Join the Meeting as an attendee via https://www.zoom.us Webinar ID: 948 742 924

Notes:

Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item.

Public comment on work session item may be solicited by the Town Council.

1.Executive Session *Closed to Public*
1.1.Executive Session, pursuant to:  1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, regarding: potential deed restricted employee housing sites and current housing developments. 15 min.
Presenter(s): Matt Mire, Town Attorney
2.Town of Vail Council Special Meeting to be held virtually
2.1.High Five Link
2.2.Zoom Meeting Link
3.Call to Order by the Mayor
4.Any Action as a result of Executive Session
5.Presentations / Discussion
5.1.Town of Vail COVID-19 Operational Updates
Presenter(s): Scott Robson, Town Manager
5.2.Emergency Service Updates
Presenter(s): Dwight Henninger, Chief of Police and Mark Novak, Fire chief
5.3.Communication Update
Presenter(s): Scott Robson, Town Manager and Suzanne Silverthorn, Communication Director
5.4.2020 Event Planning Update
Presenter(s): Scott Robson, Town Manager and Mia Vlaar, Economic Development Director
5.5.Future Special Meeting Schedule
Presenter(s): Dave Chapin, Mayor
6.Action Items
6.1.

Resolution No. 13, Series of 2020  A Resolution of the Vail Town Council Establishing the Vail Relief Fund and Directing the Town Manager to Implement Policies and Procedures for the Proper Administration of the Vail Relief Fund

Presenter(s): Kathleen Halloran, Finance Director
Background: Town Council to consider a resolution that establishes the Vail Relief Fund and directs implementation of such fund in response to the COVID-19 public health crisis in an effort to provide some financial relief to the community organizations.   
6.2.Community Development Lobby Remodel
Presenter(s): Greg Hall, Public Works Director
Background: The current configuration of the entry and lobby of the community development building allows the general public access to the rear office area with no authorization. The proposed remodel will create a secure lobby and the general public will not be able to access the rear portion of the building. This remodel is important in order to provide a greater amount of security and safety for Town of Vail employees. Two bids were received for this work. Ulf Built is the low bidder and they have a team ready to start the work soon. This is an excellent opportunity to complete this work while most of the community development staff is working remotely.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Ulf Built to complete the Community Development Lobby Remodel is in the amount of, and not to exceed, $81,672.
7.Adjournment
7.1.Adjournment 5:00 pm (estimate)


Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org.

Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711.