NovusAGENDA

VAIL TOWN COUNCIL REGULAR MEETING

Evening Agenda

Virtual

6:00 PM, January 19, 2021

Meeting to be held Virtually (access High Five Access Media livestream https://www.highfivemedia.org/live-five the day of the meeting and visit https://www.vailgov.com/town-council to participate in public comment)


Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment will be taken on each agenda item. Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.


	1.	Citizen Participation (10 min.)


	2.	Any action as a result of executive session


	3.	Consent Agenda (5 min.)


		3.1.	December 1, 2020 Town Council Meeting Minutes




		3.2.	December 15, 2020 Town Council Meeting Minutes




		3.3.	Resolution No. 4, Series of 2021, A Resolution of the Vail Town Council Ratifying the Town Manager's Emergency Order Waiving Certain Local Liquor License Fees for the Town of Vail

			Action Requested of Council: Approve, approve with amendments or deny Resolution No. 4, Series of 2020
			Background: Due to Senate Bill 20B-001 the Colorado Department of Revenue Liquor Enforcement waived fees for new applications, renewal, late renewal, reissuance renewal, and COVID-19 Temporary Modification for specific liquor license types from December 7, 2020 to December 7, 2021. The attached resolution would run parallel with the states liquor fee schedule and waive the local fees for the same.

		3.4.	Resort Entertainment for Ambient Entertainment Funding Agreement


			Background: In response to the COVID-19 pandemic, the Town has experimented with providing ambient, surprise and delight, entertainment in the village core areas. Town Council has budgeted $300,000 for the continuation of this programming in 2021. Town Staff has engaged Resort Entertainment to program ambient entertainment for the winter season with a budget approved up to $120,000.
			Staff Recommendation: Authorize the Town Manager to enter into an agreement with Resort Entertainment Group in an amount not to exceed $120,000 for the Ambient Entertainment program to run through April 15, 2021.
		3.5.	Children's Garden of Learning Modular Vendor Contract Award


			Background: The Town of Vail is planning on relocating the Children's Garden of Learning from Middle Creek Lot 3 to the Lionshead Oversize Parking Lot for the next 3-5 years. A Request For Proposals was issued for a Modular Vender to construct 5 Modular Buildings for this temporary move.
			Staff Recommendation: Authorize the Town Manager to enter into a contract with Palomar Modular Buildings in an amount not to exceed $760,000; and to not pursue the VCG deduct option in consideration of the overall quality and design of the building, and the efforts the town is taking to make sure it does not look or feel like a modular building.
		3.6.	Public Works Shop Project Xcel Energy Upgrades Expenditure Authorization


			Background: The Public Works Shop expansion was approved within the 2021 budget process. Inorder to stay on schedule for a spring 2021 construction start. The Xcel Energyinfrastructure serving the Public Works complex needs to be upsized. The TownStaff worked with Xcel Energy designers to ensure this upgrade will not only servethe current project but will accommodate all future masterplan elements includingadditional housing. The work is more extensive than most upgrades. The work willtake place from intersection of Vail Valley Drive and Sunburst Drive to the Town ofVail Shop Building. This work will be disruptive to the access to the shop andcoordinating the construction in a May time frame is the least impactful. Authorizingthe expenditure now facilitates scheduling with Xcel energy as construction scheduleand priorities are based on actual payment in advance of the construction. The costof the work is $ 245,000.
			Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Xcel Energy to upgrade utility facilities serving the Public Works Shop complex in the amount not to exceed $245,000.


	4.	Town Manager Report (10 min.)


		4.1.	Update about Council Chambers Remodel




		4.2.	Vail Destination Straw Poll Report (short-term occupancy report)


	5.	Presentations / Discussion


5.1.	EC Alert Update	5 min.
	Presenter(s): Marc Wentworth, Vail Public Safety Communications Center Director
	Action Requested of Council: Listen to discussion and ask questions.
	Background: Everbridge was selected as the messaging vendor by the E911 Authority Board in 2014, chosen to replace the previously used ‘Roam Secure’ software. This contract and billing model is set to change with our contract renewal in March 2021, we must change our messaging practices to avoid an approximate tripling of that cost. Since the cost increase is due to the sheer volume of SMS messaging that the communication center sends out, the simplest and most efficient way to make these changes is to use the Everbridge App which allows us to send the same volume of messaging as we do currently through the app, with no added cost.


	6.	Action Items


6.1.	Resolution No. 3, Series of 2021, A Resolution Approving a Pre-Development Agreement Between the Town of Vail and Triumph Development West LLC.	45 min.
	Presenter(s): George Ruther, Housing Director; and Matt Mire, Town Attorney
	Action Requested of Council: Approve, approve with modifications, or deny Resolution No. 3, Series of 2021.
	Background: The purpose of this agenda item is to present a summary of the terms of a pre-development agreement by and between the Town of Vail and Triumph Development West, LLC. The terms of the agreement are intended as initial steps to facilitate the future development of deed-restricted homes on Lot 3, Middle Creek Subdivision ( the “Middle Creek Project”) and Lot 1, Timber Ridge Subdivision ( the “Timber Ridge Project”). The agreement serves, in part, to advance the strategic actions of the Vail Town Council’s Alternate Housing Sites Initiative.
	Staff Recommendation: Approve Resolution No. 3, Series of 2021.


	7.	Public Hearings


7.1.	Ordinance No. 1, Series of 2021, Second Reading, An Ordinance Repealing and Reenacting Chapter 2 of Title 6 of the Vail Town Code Regarding Procedures for Disposing on Unclaimed Property in the Town	5 min.
	Presenter(s): Craig Bettis, Vail Police Commander
	Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 1, Series of 2021 upon second reading
	Background: Ordinance No. 1, Series of 2021 would update the Vail Town Code to reflect the recent updates to Unclaimed Property Act, C.R.S. §§ 38-13-101, et seq. (the "Act").
	Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 1, Series of 2021 upon second reading


	8.	Adjournment


		8.1.	Adjournment 7:20 pm (estimate)

Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org.

Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711.