VAIL TOWN COUNCIL REGULAR MEETING

Evening Agenda

Virtual

6:00 PM, April 6, 2021

Meeting to be held Virtually (access High Five Access Media livestream https://www.highfivemedia.org/live-five the day of the meeting and visit https://www.vailgov.com/town-council to participate in public comment)

Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item.

Public comment will be taken on each agenda item.

Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.

1.Citizen Participation (10 min.)
1.1.Public Input
2.Any action as a result of executive session
3.Proclamations
3.1.Proclamation No. 3 Series of 2021, Recognizing National Library Week 2021 “Welcome to Your Library”5 min.
Presenter(s): Lori Barnes, Town of Vail Library Director
Action Requested of Council: Approve Proclamation No. 3, Series 2021
Background: First sponsored in 1958, National Library Week is a national observance sponsored by the American Library Association (ALA) and libraries across the country each April. It is a time to celebrate the contributions of our nation's libraries and librarians and to promote library use and support. All types of libraries (school, public, academic and special) participate. http://www.ala.org/conferencesevents/node/6/ 
3.2.Proclamation No. 4, Series 2021, Recognizing Emergency Services Dispatch (911) as First Responders5 min
Presenter(s): Marc Wentworth, Vail Public Safety Communications Center Director
Action Requested of Council: Approve Proclamation No. 4, Series 2021.
Background: Receiving 911 calls requires significant training and competencies such as situational assessment skills and sound judgment, strong public and internal relations, teamwork, and advanced multitasking skills. Telecommunicators have the sole responsibility for dispatching police, fire and medical first responders and act as their communication partners during every call for service.
4.Consent Agenda (5 min.)
4.1.Resolution No. 16, Series of 2021, A Resolution Granting a Pedestrian Easement Across Lot 10, Vail Village Second Filing to the Evergreen Lodge, HTC
Action Requested of Council: Approve, approve with amendments or deny Resolution No. 16, Series of 2021
Background: The Town of Vail is the owner of certain real property in the Town of Vail legally described as Lot 10, Vail Village Second Filing. HCT Members, LLC (“HCT”) desires to obtain a pedestrian access easement across the property, and the Town wishes to grant HCT a pedestrian access easement across the property
Staff Recommendation: Approve, approve with amendments or deny Resolution No. 16, Series of 2021
4.2.Resolution No. 17, Series of 2021, a Resolution Approving a Contract to Buy and Sell Residential Real Estate 
Action Requested of Council: Approve, approve with amendments or deny Resolution No. 17, Series of 2021. 
Background: The Town of Vail has the possibility to acquire real property within the Town boundaries.  The Town wishes to purchase the property for employee housing. 
Staff Recommendation: Approve, approve with amendments or deny Resolution No. 17, Series of 2021
4.3.Fire Engine Contract Award to Front Range Fire Apparatus
Action Requested of Council: Authorize the Town Manager to enter into an agreement with Front Range Fire Apparatus
Background: The 2021 Capital Projects Fund allocated $880,000 for the purchase of a new fire engine. 
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Front Range Fire Apparatus in an amount not to exceed $816,540.00
4.4.Lionshead Parking Structure Structural Repair Contract Award
Action Requested of Council: Authorize the Town Manager to enter into an agreement with Restruction Corporation in the amount not to exceed $632,848.00.
Background: The structural Engineering firm of J.R. Harris and associates did a structuralassessment of the Lionshead parking Structure in the fall of 2020 and produced a reportof their findings. Due to the very technical and dangerous nature of this workRestruction Corporation was engaged to price and perform the work. There are only twofirms in Colorado capable of this type of work. Only Restruction Corporation wasinterested. This project will be paid for out of the Parking Structure Capitol account.
Staff Recommendation: Authorize the Town Manager to enter into an agreement with Restruction Corporation in the amount not to exceed $632,848.00.
4.5.Police Department Roof Top Air conditioning units Contract Award
Action Requested of Council: Authorize the Town Manager to enter into an agreement with American Mechanical Services in the amount not to exceed $112,239.00.
Background: Town staff is working to replace all 8 of the Police Department roof top units two peryear. This will be the second year of replacement. This year we will replace the unit thatprovides heat and cooling to the dispatch IT room and the unit that provides heat andcooling to the detectives’ offices. The new units are high efficiency and will save bothnatural gas and electric. Two bids were received for this work. The low bidder wasAmerican Mechanical Services. This project will be paid for out of the Facility Capitolaccount.
Staff Recommendation: Authorize the Town Manager to enter into an agreement with American Mechanical Services in the amount not to exceed $112,239.00.
5.Presentations / Discussion
5.1.Eagle River Water and Sanitation District Water Supply Master Plan Presentation60 min.
Presenter(s): Linn Brooks, ERWSD General Manager; Jason Cowles, ERWSD Director of Engineering and Water Resources; Diane Johnson, ERWSD Communications and Public Affairs Manager
Action Requested of Council: Listen to presentation and ask questions. 
Background: General Manager Linn Brooks will provide an overview of water issues in the valley to set the stage for discussing the Water Resources Master Plan in the second presentation  to the Vail Town Council on April 20, 2021. 
6.Town Manager Report
6.1.

Verbal Update:

  • East Vail Control Burn
  • Timber Ridge Housing Opportunities
  • Employees Retiring 
10 min.
7.Action Items
7.1.Ordinance No. 7, Series 2021 First Reading, An Ordinance Amending Chapter 2 of Title 4 of the Val Town Code to Authorize the Creation of Entertainment Districts in the Town 10 min.
Presenter(s): Tammy Nagel, Town Clerk
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 7, Series of 2021 upon first reading
Background: The Town Council desires to establish the criteria for entertainment districts and common consumption areas, including application procedures, fees, and hours of operation for common consumption areas in entertainment district.
Staff Recommendation: Approve Ordinance No. 7, Series of 2021 upon first reading
7.2.Ordinance No. 8, Series of 2021 First Reading,  An Ordinance Amending Section 5-1-7(D) of the Vail Town Code Concerning Noise Regulations in Certain Zone Districts Between the Hours of 2:00 P.M. and 8:00 P.M. 15 min.
Presenter(s): Scott Robson, Town Manager
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 8, Series of 2021 upon first reading. 
Background: Vail Town Council directed staff to recommend changes to the Vail Town Code to support the goal of the Town to balance the desire to create entertainment activations in Vail Village and Lionshead Village while being respectful of the combination of commercial and residential neighborhoods.
Staff Recommendation: Approve Ordinance No. 8, Series of 2021 upon first reading. 
8.Public Hearings
8.1.Ordinance No. 4, Series of 2021, Second reading, An Ordinance Amending Title 6 of the Vail Town Code by the Addition of a New Chapter 4B Regarding the Sale of Dogs and Cats Born or Raised in Inhumane Commercial Breeding Facilities 10 min.
Presenter(s): Matt Gennett, Director of Community Development
Action Requested of Council: Approve, approve with modifications, or deny Ordinance No. 4, Series of 2021, upon second reading.
Background: The Community Development Department is proposing to update the Vail Town Code to add a new Article B to Chapter 4 of Title 6 of the Vail Town Code to outlaw the sale of dogs and cats from puppy and kitten mills as it is an unwholesome business practice and not in the best interest of the public welfare of the Town.
Staff Recommendation: Approve Ordinance No. 4, Series of 2021 upon second reading. 
8.2.Ordinance No. 5, Series of 2021, Second Reading, Budget Supplemental No. 1, an ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Housing Fund, Marketing Fund, Heavy Equipment Fund, Debt Service Fund and Dispatch Services Fund of the 2021 Budget for the Town of Vail.10 min.
Presenter(s): Carlie Smith, Financial Services Manager and Kathleen Halloran, Finance Director
Action Requested of Council: Approve, or approve with amendments Ordinance No. 5, Series 2021.
Background: Please see attached memorandum.
Staff Recommendation: Approve, or approve with amendments Ordinance No. 5, Series 2021.
8.3.Ordinance No. 6, Series of 2021,Second Reading, An Ordinance Conveying a Certain Parcel of Land to the Colorado Department ("CDOT") of Transportation5 Min
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 6, Series of 2021 upon second reading
Background: The Town of Vail has approved the construction of the South Frontage Road Roundabout Project which requires the Town to transfer a small parcel of Town property to CDOT to accommodate the new roundabout within CDOT Right of Way
Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 6, Series of 2021. 
9.Adjournment
9.1.Adjournment 8:25 (estimate)


Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org.

 

Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711.