VAIL TOWN COUNCIL REGULAR MEETING

Evening Agenda

Virtual

6:00 PM, May 4, 2021

Meeting to be held Virtually (access High Five Access Media livestream https://www.highfivemedia.org/live-five the day of the meeting and visit https://www.vailgov.com/town-council to participate in public comment)

Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item.

Public comment will be taken on each agenda item.

Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.

1.Citizen Participation (10 min.)
2.Any action as a result of executive session
3.Proclamations
3.1.Proclamation No. 5, Series of 2021,  Declaring May as Wildland Fire Preparedness Month. 5 min
Presenter(s): Paul Cada, Wildland Program Manager
Action Requested of Council: Read proclamation into the record
Background: During the month of May communities across the west take a pause and engage in some preparation for the upcoming wildfire season.  Wildfire in Colorado and throughout the west continue to be larger, burn longer, and are harder to control.  A combination of factors including heavy accumulations of fuel, dryer and warmer weather and more human activities in nature have primed our forests, shrublands and communities to burn.  It is incumbent upon everyone; governments, businesses and citizens to prepare for wildfire. The Town of Vail joins the State of Colorado and many communities across the west in declaring May as “Wildfire Awareness Month”.
4.Consent Agenda (5 min.)
4.1.Contract with SHC Nursery and Landscape Company (Gore Creek Planting Projects 2021)
Background: As part of the efforts to improve water quality in Gore Creek, the town has installed native plantings along the stream bank each of the last five years. Approximately 15,000 native trees, shrubs and forbs have been installed to provide habitat and shade, to reduce erosion and to disrupt pollution pathways to the creek.  The proposed work in 2021 will install an additional 3,000 plants as well as improved drip irrigation to increase the success rates along some project sections.
Staff Recommendation: Authorize the Town Manager to enter a contract with SHC Nursery and Landscape Company for the Gore Creek Riparian Planting Projects 2021 project.
4.2.Funding Agreement for Shakedown Presents Summer Village Ambient Entertainment
Action Requested of Council: Authorize the Town Manager to enter into an agreement with High Altitude Entertainment, on a form approved by the Town Attorney, to produce the summer ambient entertainment “Shakedown Presents” concerts for $150,000.
Background: Contracts over $50,000 need council approval.  The funding amount for the 2021 Summer Ambient Entertainment with Shakedown Presents is $150,000.
Staff Recommendation: Authorize the Town Manager to enter into the event agreements with the event producers, on a form approved by the Town Attorney, and not to exceed the contract amounts outlined in staff's memorandum. 
4.3.Contract with GMV Syncromatics (Transit Intelligent Transportation System Project)
Action Requested of Council: Authorize the Town Manager to enter into an agreement with GMV Syncromatics for the Transit Intelligent Transportation System Project.
Background: See attached memorandum
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with GMV Syncromatics for the implementation of the transit intelligent transportation system in the amount of, and not to exceed, $ 760,000 contingent on receiving purchase authorization approval from the Colorado Department of Transportation. Supplement the budget by $60,000 for the additional screen from the capital projects fund.
5.Town Manager Report
6.Presentations / Discussion
6.1.Eagle River Water and Sanitation District Water Supply Master Plan60 min.
Presenter(s): Linn Brooks, ERWSD General Manager; Jason Cowles, ERWSD Director of Engineering and Water Resources; and Diane Johnson, ERWSD Communications and Public Affairs Manager
Action Requested of Council: Listen to presentation and ask questions. 
Background: General Manager Linn Brooks will provide an overview of the Water Resources Master Plan.
6.2.West Vail Master Plan presentation60 min.
Presenter(s): Matt Gennett, Community Development Director
Action Requested of Council: Staff asks Council to review the presentation and provide feedback during the meeting.
Background: The creation and adoption of a master plan for West Vail is a Town Council 2018-2020 Action Plan goal. This master plan is in keeping with the council’s intentions around thorough community engagement, sustainable best practices for future development, identification of housing opportunities, and fostering economic development to create vibrancy.
7.Action Items
7.1.Children's Garden of Learning Construction Contract Award5 min.
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: Award construction contract for the Children's Garden of Learning Relocation Project
Background: After receiving no bids for the Children's Garden of Learning Relocation Project, the Town Council directed staff to work with MW Golden to negotiate a final contract price for the project.  MW Golden would act as the General Contractor for the project, coordinating and working with Palomar Modular Buildings who were previously awarded the modular construction portion of the project. 
Staff Recommendation: Award construciton contract to MW Golden and direct Town Manger to supplement project budget.
7.2.Ordinance No. 10, Series 2021, First Reading, An Ordinance Amending Section 7-3D-1 of the Vail Town Code to Increase the Penalties for Parking Violations in the Area Around the Booth Lake Trailhead10 min.
Presenter(s): Ryan Kenney, Police Commander
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 10, Series of 2021 upon first reading
Background: At Council’s direction, the East Vail Trailheads Committee met and discussed options for curbing illegal parking at the Booth Falls Trailhead.  After considering several options, a special enforcement area was selected as the best option.  The enforcement area is Booth Lake Trailhead known as the Booth Lake Trailhead Parking Zone, which shall include Mann's Ranch Road, Booth Falls Road, Booth Falls Court, and the 2800 – 3700 block of the North Frontage Road.  Parking fines in this area will start at $100 for the first offense, $200 for the second and $300 for the third.
Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 10, Series of 2021 upon first reading
8.Adjournment
8.1.Adjournment 8:45 pm (estimate)


Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org.

 

Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711.