VAIL TOWN COUNCIL REGULAR MEETING

Evening Agenda

Town Council Chambers

6:00 PM, February 20, 2018

Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item.

Public comment will be taken on each agenda item.

Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.

1.Citizen Participation
2.Presentations / Discussion
2.1.Final Review of 2018 Community Survey
30 min.
Presenter(s): Suzanne Silverthorn, Communications Director, Chris, Cares, RRC Associates
Action Requested of Council: The Town Council is asked to provide final direction regarding the 2018 community survey to include questions, schedule and methodology.
Background: The Town of Vail community survey has been used to probe public policy issues and solicit feedback on additional topics of community interest. It has also been used to measure the town’s operational performance as compared with previous years. The most recent surveys were conducted in 2014 and 2016. A 2018 survey has been budgeted to coincide with the new Town Council term and to benchmark municipal service levels. The purpose of this discussion is to receive final direction from the Town Council related to the survey details, including a schedule, methodology and topics.
2.2.Vail Valley Foundation Presentation and Funding Request for Proposed Gerald R. Ford Amphitheater Improvement (Digital Screen)
30 min.
Presenter(s): Mike Imhof, Vail Valley Foundation
Action Requested of Council:

Feedback on funding proposal.

Background: Vail Valley Foundation proposes a digital screen installation at the Gerald R. Ford Amphitheater with a request from the Town of Vail for funding support of the capital improvement. 
2.3.USFS and Town of Vail Partnership Programs, including 1) Noxious Weeds Management program, 2) Intermountain Fuel Reduction program, 3) Trails and Wildlife30 min.
Presenter(s): Aaron Mayville, USFS, Gregg Barrie, Public Works
Action Requested of Council: Provide feedback on programs and input on funding the weed management program.
Background: There will be information and updates presented about the 1) Noxious Weeds Management program, 2) Intermountain Fuel Reduction program, 3) Trails and Wildlife.  The USFS Holy Cross District Ranger will be present to review and answer questions about these topics. 
2.4.Energy Management System Update15 min.
Presenter(s): Mark Hoblitzell, Environmental Sustainability Coordinator
Action Requested of Council: Staff requests the Vail Town Council consider the service levels of the proposed energy management software system.
Background: With the goal of implementing an efficient energy tracking and emissions reporting system for Town of Vail municipal operations, staff released a Request for Proposals for a qualified firm to provide software services.  
Staff Recommendation: Service Level 1 provides for the in-budget option. However, staff recommends the Vail Town Council consider Service Level 2, which includes real-time data, scalability with the town's finance system, and advanced greenhouse gas emissions reporting compatible with third party platforms.
3.Consent Agenda (5 min.)
3.1.Award of construction contract to Hess Contracting Inc. for access improvements to Roger Staub Park
3.2.Town of Vail Letter of Support for Senator Donovan on SB 18-117 related to the State's Greenhouse Gas Inventory
3.3.Resolution No. 9, Series of 2018, A Resolution Approving the First Amendment to Lease Agreement Between the Town of Vail and the Eagle County School District; Setting Forth Details in Regard Thereto.
4.Town Manager Report
4.1.Town Manager Report
5 min.
Presenter(s): Greg Clifton, Town Manager
5.Action Items
5.1.Slifer Square Project Update and Contract30 min.
Presenter(s): Chad Salli, Project Engineer, Public Works
Action Requested of Council: Authorizing the Town Manage to enter into an agreement in a form approved by the Town Attorney in an amount not to exceed $3,027,583.14 with Icon Inc. for completion of the Slifer Square Project.
Background: Staff has identified 4 significant maintenance issues concerning Slifer Square, as follows, 1) Damaged storm sewer, 2) Storm water being discharged into Gore Creek without treatment, 3) Water leaking from the fountain, and 4) Corroded steel snowmelt mains.  In addition to the repairs necessary at Slifer Square, the portion of Meadow Drive along the Austria Haus is proposed to be reconstructed, see memo for details.
Staff Recommendation: Staff recommends authorizing the Town Manage to enter into an agreement in a form approved by the Town Attorney awarding the base bid and Meadow Drive along the Austria Haus alternate in an amount not to exceed $3,027,583.14 with Icon Inc. and further investigate retrofitting the existing parking structure drainage vault to improve water quality.
5.2.Ordinance 5, Series 2018, First Reading, Ordinance amending Chapter 4 of Title 7 of the Vail Town Code regarding Electronic Personal Assistive Mobility Devices and Electric Assisted Bicycles15 min.
Presenter(s): Gregg Barrie, Sr. Landscape Architect
Action Requested of Council: Adopt, or adopt with revisions, Ordinance 5, Series 2018 amending Chapter 4 of Title 7 of the Vail Town Code regarding Electronic Personal Assistive Mobility Devices and Electric Assisted Bicycles.
Background: The ordinance addresses regulations about the electronic personal assistive mobility devices and electric assisted bicycles.  The topic has been discussed at previous council meetings and the Town Code would be amended if the legislation is approved. 
Staff Recommendation: Staff recommends adoption, or adoption with revisions,  of Ordinance 5, Series 2018 amending Chapter 4 of Title 7 of the Vail Town Code regarding Electronic Personal Assistive Mobility Devices and Electric Assisted Bicycles.
6.Public Hearings
6.1.Ordinance No. 2, Series of 2018, Second Reading, An Ordinance Amending Chapter 9 of Title 1 of the Vail Town Code by Amending Section 1-9-8 and Adding a New Section 1-9-10, Concerning the Sealing and Expungment of Criminal Records5 min.
Presenter(s): Matt Mire, Town Attorney
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 2, Series of 2018, upon second reading.
Background: Senate Bill 16-116 provided a simplified process for sealing criminal justice records by providing defendants an option to immediately petition the court for a sealing order and providing for an administrative fee for sealing such records.  Pursuant to C.R.S.§ 18-13-122(13), a municipal court may seal criminal records concerning illegal possession or consumption of ethyl alcohol or marijuana by an under-aged person.   Ordinance No. 2, Series 2018 provides a procedure to seal or expunge certain criminal records in accordance with such legislation.
Staff Recommendation: Approve Ordinance No. 2, Series of 2018, upon second reading.  
6.2.Ordinance No. 3, Series of 2018, Second Reading, An Ordinance Amending Title 7, Chapter 2, Article B of the Vail Town Code, by the Addition of a New Section 4 Regarding Driving Under Restraint5 min.
Presenter(s): Matt Mire, Town Attorney
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 3, Series of 2018 upon second reading.
Background: The Colorado legislature passed House Bill 17-1162, effective August 9, 2017, concerning action that can be taken against an individual based on the individual's failure to pay for a traffic violation.  Ordinance No. 3, Series 2018 would adopt certain provisions of House Bill 17-1162 authorizing municipal enforcement of driving under restraint or suspension.
Staff Recommendation: Approve Ordinance No. 3, Series of 2018 upon second reading.
6.3.Ordinance No. 4, Series of 2018, Second Reading, An Ordinance Amending Title 10 of the Town of Vail Municipal Code by the Addition of a New Chapter 4, Concerning the Cultivation of Marijuana on Residential Property5 min.
Presenter(s): Craig Bettis, Commander, and Matt Mire, town Attorney
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 4, Series of 2018 upon second reading.
Background: Under Article XVIII, Section 16 of the Colorado Constitution, cultivation of both medical and recreational marijuana is generally limited to 6 plants, with 3 or fewer being mature.  As a result of new legislation, without local regulation, the 6-plant limitation could be increased to 12 plants.  Ordinance No. 4, Series 2018 adopts local regulations to restrict the number of marijuana plants that may be cultivated on residential property to 6, and further adopts regulations to limit the impacts of such cultivation on surrounding areas.
Staff Recommendation: Approve Ordinance No. 4, Series of 2018 upon second reading.
7.Adjournment
7.1.Adjournment 9:00 p.m. (estimated)


Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org.

 

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