VAIL TOWN COUNCIL REGULAR MEETING

Evening Agenda

Town Council Chambers

6:00 PM, December 4, 2018

Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item.

Public comment will be taken on each agenda item.

Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.

1.Citizen Participation
2.Proclamations
2.1.Proclamation No. 10, Series of 2018, A Proclamation Declaring December 7, 2018, as "WhoVail Day"!10 min.
Presenter(s): Meredith Macfarlane, General Manager Four Seasons Resort and Residences Vail and Kirsten Dunn, Director of Public Relations and Communications Four Seasons Resort and Residences Vail
3.Appointments for Boards and Commissions
3.1.Appoint Members to Commission on Special Events
5 min.
Presenter(s): Dave Chapin, Mayor
4.Consent Agenda
4.1.

Resolution No. 39, Series of 2018, a resolution amending and approving a mutual release of restrictive covenant amended and restated development agreement between the Town of Vail and Alejandro Gonzalez Cimadevilla.

4.2.Resolution No. 44 Series of 2018, A Resolution approving an Intergovernmental Agreement between the Town of Vail and Eagle County regarding the Town of Vail Recycle Drop Site and setting forth details in Regard Thereto.
4.3.Resolution No. 45, Series of 2018, A Resolution Approving the Purchase of Vail East Lodging Unit: 2, 4133 Spruce Way, Vail CO. 81657
4.4.TOV Fire Dept Letter to USFS Re: Muddy Pass/Sheephorn Project
4.5.FCC Cable Franchise Letter
5.Town Manager Report
5.1.Town Manager Report
10 min.
6.Presentations / Discussion
6.1.Update on Snow Days taking place December 13-16, 2018.
20 min.
Presenter(s): Mia Vlaar, Economic Director and Peggy Wolfe, Highline
Action Requested of Council: No action requested.  Informational only.
Background:

The Town of Vail, Vail Resorts, Highline, and community partners have come together to support a new and improved, large scale community wide event to stimulate demand and drive visitation in Vail from December 13 – 16, 2018.

The Commission on Special Events funded Snow Days $30,000 in 2018 and the Vail Town Council funded an additional $270,000 in August 2018.  This funding is in addition to Vail Resorts committing to fund $200,000 and provide additional sponsorships and marketing support.
6.2.CDOT I-70 West Vail Pass Auxillary Lanes Project Update15 min.
Presenter(s): Greg Hall, Public Works Director, John Kronholm CDOT Project Manager and Dick Cleveland, Vail Representative
Action Requested of Council: Listen to the presentation and provide feedback
Background: CDOT is conducting an environmental assessment and conceptual design for safety improvements, including installing auxiliary lanes on the eastbound and westbound lanes on I-70 on the west side of Vail Pass, from MM 180 to MM 190.Improvements in this project study area were included as a part of the preferred alternative CDOT selected in the I-70 Mountain Corridor Programmatic Environmental Impact Statement (I-70 PEIS, a tier 1 National Environmental Policy Act (NEPA) process). This presentation is an update of the progress to date and an invitation to a Public Meeting on December 13, 2018 from 4:30 to 6:30 at Donovan Pavilion. This meeting is critical to hear from the public regarding the potential impacts and mitigation required to eventually construct the project.
Staff Recommendation: Provide initial feedback to CDOT and encourage the public to attend as well as Town Council members attendance at the Public Meeting December 13.
7.Action Items
7.1.Ordinance No. 23, Series of 2018, First Reading, An Ordinance Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Housing Fund, Real Estate Transfer Tax Fund, Marketing Fund, Heavy Equipment Fund, and Dispatch Services Fund.
45 min.
Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 23, Series 2018.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 23, Series 2018.
8.Public Hearings
8.1.Ordinance No. 19, Series 2018, Second Reading, an ordinance repealing and reenacting Chapter 14 of Title 4 of the Vail Town Code, regarding Short Term Rental Properties.20 min.
Presenter(s): Kathleen Halloran, Finance Director and Johannah Richards, Sales Tax and Licensing Administrator
Action Requested of Council: Approve or approve with amendments Ordinance No. 19, Series 2018 upon second reading.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 19, Series 2018 upon second reading.
8.2.Resolution No. 46, Series 2018, a resolution establishing fees for the registration of Short Term Rental properties.5 min.
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Approve or approve with amendments Resolution No. 46, Series 2018.
Background: This resolution sets the fees for the annual registration of short term rental properties.
Staff Recommendation: Approve or approve with amendments Resolution No. 46, Series 2018.
8.3.Ordinance No. 21, Series 2018, Second Reading, an Ordinance adopting a budget and financial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fiscal year January 1, 2019 through December 31, 2019.30 min.
Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 21, Series 2018.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 21, Series 2018.
8.4.Ordinance No. 22, Series 2018, Second Reading, Ordinance providing for the levy assessment and collection of the town property taxes due for the 2018 tax year and payable in the 2019 fiscal year.5 min.
Presenter(s): Carlie Smith, Financial Services Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 22, Series 2018.
Background: The town is required by Colorado state law to certify the mill levy by December 15 of each year.
Staff Recommendation: Approve or approve with amendments Ordinance No. 22, Series 2018.
9.Adjournment
9.1.Adjournment 9:00 pm (estimate)


Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org.

 

Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711.