VAIL TOWN COUNCIL REGULAR MEETING

Evening Agenda

Town Council Chambers

6:00 PM, June 18, 2019

Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item.

Public comment will be taken on each agenda item.

Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.

1.Citizen Participation (10 min.)
2.Consent Agenda (5 min.)
2.1.Resolution No. 26, Series of 2019, A Resolution Approving an Intergovernmental Agreement Between the Town of Vail and the Town of Gypsum for Electrical Inspection Services.
Background: The State of Colorado, per C.R.S. 12-23-115, requires that electrical inspectors be State licensed electricians. Therefore, in order to provide this service to Town of Vail customers, we have a licensed electrician on staff to perform the proper inspections. However, when our employee is not available for any reason (i.e.: vacation, injury/sick leave, etc.), we will be unable to provide this service to our customers. Thus, we would like to enter into an agreement with the Town of Gypsum to provide "backup coverage" on an as-needed basis.
Staff Recommendation: Approve, approve with amendments or deny Resolution No. 26, Series of 2019.
2.2.Resolution No. 27, Series of 2019, A Resolution Approving an Intergovernmental Agreement Between the Town of Vail and the United States Department of Transportation Office of the Assistant Secretary for Research and Technology Volpe National Transportation Systems Center
Background: In recent years, parking lots and access roads to several of the area’s most popular trailheads have become congested, trails have become wider due to increased foot traffic, and crowding has negatively affected the experiences of visitors and nearby neighbors to these areas.  In an effort to address these issues the Town of Vail and Volpe Center wish to enter into an agreement for services related to transportation planning assistance and implementation support
Staff Recommendation: Approve, approve with amendments or deny Resolution No. 27, Series of 2019.
2.3.Forest Road Bridge Repair Contract Award
Background: Town staff received two bids for the Forest Road Bridge Repair project, with Icon, Inc. the low responsible bidder.  The project includes bridge wingwall repair, new approach rails and pedestrian height bridge rails.  The project will require a full bridge closure over Gore Creek and traffic will be detoured to Vail Road.  The project is within budget.  The project is scheduled to be completed between August 12 and September 27, 2019. 
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Icon, Inc. to complete the Forest Road Bridge Repair project in the amount not to exceed $292,000.00.
2.4.Kinnikinnick Road Bridge Repair Contract Award
Background: Town staff received two bids for the Kinnikinnick Road Bridge Repair project, with G.A. Western Construction Company the low responsible bidder.  The project includes replacing the existing bridge deck, new approach and bridge rails.  The project will require a full bridge closure over Gore Creek and traffic will be detoured to the east Kinnikinnick Road intersection with the South Frontage Road.  The project is within budget.  The project is scheduled to be completed between July 8 and September 27, 2019. 
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with G.A. Western Construction Company to complete the Kinnikinnick Road Bridge Repair project in the amount not to exceed $330,350.00.
2.5.Ground Engineering Bridge Road Agreement
Background: Staff received 1 submittal for the request for proposals to provide construction inspection on the Bridge Road Bridge Replacement Project.  This project is partially funded with a $1,000,000.00 bridge replacement grant from the Colorado Department of Transportation for the design and construction of the Bridge Road Bridge Replacement. 
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Ground Engineering to complete construction inspection on the Bridge Road Bridge Replacement Project in the amount not to exceed $81,000.00.
2.6.Buffehr Creek Road Quality Improvements Contract Award
Background: Town staff received three bids for the Buffehr Creek Road Water Quality Improvements project, with Icon, Inc. the low responsible bidder.  The uphill ditch along Buffehr Creek Road above 1701 Buffehr Creek Rd has significant scour due to the steep grade of the roadway.  This scour discharges the sediment directly into Buffer Creek.  To prevent this sediment from entering Buffehr Creek the project includes installing 1,000 feet of curb and gutter to prevent ditch erosion and 3 inlets with deep sumps to trap sediment.  The project is within the engineer’s estimate. 
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Icon, Inc. to complete the Buffehr Creek Road Water Quality Improvements project in the amount not to exceed $125,000.00.
3.Town Manager Report
3.1.Town Manager Recruitment Update5 min.
Presenter(s): Krista Miller, HR & Risk Management Director
3.2.Verbal Update on New Development Plan for Booth Heights5 min.
Presenter(s): Matt Gennett, Director of Community Development
4.Presentations / Discussion
4.1.Civic Area Plan Update – Presentation of Four Master Plan Concepts, Rough Costs and Revenue Potential90 min.
Presenter(s): Matt Gennett, Community Development Director
Action Requested of Council: Staff asks Council to review the presentation and provide direction related to narrowing the four master plan concepts to two.
Background: The purpose of this work session is to share the four master plan concepts ideas with the Town Council and receive direction from Council to narrow the number of concepts to two. The project team will then share the design concepts through Engage Vail as well as “pop-up” outreach events and stakeholder focus groups.
Staff Recommendation: No recommendation at this time.
4.2.Presentation of the 2019 Vail Community Housing Survey Results60 min.
Presenter(s): George Ruther, Housing Director, David Flaherty, Magellan Strategies, David Cunningham, Summit Information Services
Action Requested of Council: Listen to the presentation and schedule a future discussion of possible next steps
Background: The Vail Local Housing Authority, acting in partnership with the Vail Town Council, contracted the consulting services of Summit Information Systems and Magellan Strategies to conduct a Vail Community Housing Survey.  The purpose of the survey was two-fold: 1)  to measure and understand the general opinions of the Vail community regarding the availability of housing and awareness of ongoing town policies and programs to address the housing need, and 2)  to measure general support for a potential tax initiative to establish a permanent and consistent funding source for town-sponsored housing programs.
Staff Recommendation: Please refer to the memorandum dated June 18, 2019 for the recommendation from town staff.
5.Action Items
5.1.Resolution No. 28, Series of 2019 a Resolution Authorizing the Purchase of Homestake Unit B212, 1081 Vail View Drive, Vail, Colorado.5 min.
Presenter(s): George Ruther, Housing Director
Action Requested of Council: Approved, Approve with Modifications, or Deny Resolution No. 28, Series of 2019
Background:

The availability of housing for its employees remains an ongoing need for the Town of Vail municipal government.  As the third largest employer in Vail, the Town of Vail too is challenged by the need for housing for its workforce.  Over the years the Town has taken a wide range of approaches to addressing its employee housing needs, including “buying down” homes for purchase by Town of Vail employees.


Staff Recommendation: The Vail Town staff recommends the Vail Town Council approves Resolution No. 28, Series of 2019, as presented.
6.Adjournment
6.1.Adjournment 9:00 p.m. (estimate)


Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org.

 

Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711.